Head of First Impressions/Administrative Assistant

Posted 2 months ago
  • Acting as the first point of contact for visitors and welcome our guests to the office
  • Managing the back office which includes general office organization, ordering material, handling incoming and outgoing mail, etc.
  • Providing administrative support to management
  • Managing other team members’ professional trips, travel expense reports/control
  • Interfacing with Finance, HR management, and external stakeholders to ensure that all office-related operations run efficiently
  • Managing the occupancy of conference rooms
  • Supporting the organization of meetings, workshops, conferences, and other team events
  • Support the onboarding of new hires
  • Arrange office lunch and provisions

What you need to have:

  • 3+ years of experience as Office Manager/Administrator
  • Outstanding time management, organizational and problem-solving skills
  • Reliability, independence, and sense of responsibility
  • Ability to work in a multi-cultural and fast-paced environment
  • Capacity to efficiently juggle and prioritize different types of tasks
  • Excellent written and verbal communication skills in both English and Spanish
  • High service orientation, organizational and coordination skills

Job Features

Job CategoryFinance and Administration

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